Intake
Job ReadinessReads the job the moment it lands, from email, portal or your job system, and pulls out the scope, the site and every compliance requirement buried in it. Opens the job record. Flags what's missing before anyone acts on it.
How it works
One job. One record. Every gate.
You've seen the five phases a job moves through. This is how SafetyFlow is built to run them: eight specialist digital workers, organised in three lanes, standing on one spine.
01The job lands
02Before anyone's on site
03At the gate
04On the job
05Job closed
Every digital worker on this page is tagged to the phase it serves.
Connected systems
Your job system — Simpro, AroFlo and othersEmail — jobs as they landWhatsApp — the field channelInduction platformsClient portals
The crew: eight digital workers in three lanes
Job Readiness
01 The job lands02 Before anyone's on site
IntakeSet Up
Field Operations
03 At the gate04 On the job
Pre-WorkSWMSWorker CompanionCompletion
Back Office
05 Job closed
CloseoutFinancial Close
The spine
One job record
append-only
Workflow engine
deterministic
Gates
enforced in code
One view
every job, every gate
What comes out
Job validatedSite-specific SWMSEvidence capturedAudit-ready recordInvoice + compliance pack to your job system
Gates enforced in code, outside the AI — no digital worker can talk its way past one
All 18 High Risk Construction Work (HRCW) categories
Works inside the systems you already run — nothing ripped out, nothing replaced
The eight digital workers
01The job lands
02Before anyone's on site
Set Up
Job ReadinessMakes the job ready. Matches the job to a worker who holds what the site needs: the right tickets, a current induction for this client, live SWMS coverage. Books what has to be booked. Briefs the team before they leave the depot.
03At the gate
Pre-Work
Field OperationsThe gate. At sign-on it confirms everything is in place: induction current, permit issued, SWMS signed, insurance current, lone-work status known. If something is missing, the job record is held until it clears. Nobody is stopped on site; the job cannot close around the gap.
SWMS
Field OperationsBuilds the site-specific SWMS from the real scope of work, checked against all 18 High Risk Construction Work (HRCW) categories, and captures the worker's sign-on. Never a template.
04On the job
Worker Companion
Field OperationsThe team's contact in the field, inside WhatsApp. Prompts for evidence as the work happens: the site as found, the safety set-up, progress, completion. Captures variations and new hazards the moment they appear. Answers questions. Escalates when something needs a human.
Completion
Field OperationsCloses the work on site: completion evidence, sign-out, permit close-out. Assembles the audit-ready record so the proof exists the day the job finishes, not weeks later.
05Job closed
Closeout
Back OfficeThe client-facing tail: customer artefacts prepared, portals updated, acceptance captured. What the client needs, delivered without anyone in the office re-keying it.
Financial Close
Back OfficeThe invoice out the door with the compliance pack attached, purchase order verified, dispatched into your job system. The job is closed when it's paid for, not when the tools go back in the ute.
Gates, explained
Most compliance software records what happened. SafetyFlow's gates decide what can happen next. Because the gates live in the engine and not in the AI, they cannot be argued with, forgotten, or prompted around. When a regulator, a client or a court asks how a job was controlled, the answer is the record, and the record cannot have skipped a gate.
The gate governs the record, not the worker.
Inside the systems you already run
Your job systemWhatsAppInduction platformsClient portalsEmail
Your job system stays the system of record, whether that's Simpro, AroFlo or another platform. WhatsApp is the field channel. Induction platforms, client portals and email are read and updated where they live. Where a system offers a published connection, SafetyFlow uses it. Where it doesn't, the crew works through your team's own authorised logins. Nothing is ripped out, nothing is replaced.
Built on AWS using the Anthropic and OpenAI toolsets.
Want the technical detail?
Talk to us about how the crew would sit inside your systems.